Browse history interactively

Meryam Sahin (talk | contribs)

12 user groups
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VisualWikitext
Meryam Sahin (talk | contribs)
Interface administrators, Administrators, wiki_FIN_reader, wiki_HR_editor, wiki_HR_reader, wiki_IIT_reader, wiki_IMS_editor, wiki_IMS_reader, wiki_MnS_reader, wiki_RnD_editor, wiki_RnD_reader, wiki__global_admin
4,159 edits
Created page with "{{DISPLAYTITLE:Privacy center}} '''BlueSpicePrivacy''' is an extension that enables users to control the way their data is collected and used by the wiki. Users interact with this extension through the Privacy Center page, which is accessible by clicking ''Privacy center'' in the user menu. ==Accepting the terms of use== When a user wants to log into the wiki for the first time, the terms and conditions and the priva..."
 
Meryam Sahin (talk | contribs)
Interface administrators, Administrators, wiki_FIN_reader, wiki_HR_editor, wiki_HR_reader, wiki_IIT_reader, wiki_IMS_editor, wiki_IMS_reader, wiki_MnS_reader, wiki_RnD_editor, wiki_RnD_reader, wiki__global_admin
4,159 edits
m (username removed) (log details removed)
 
(One intermediate revision by the same user not shown)
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<status color="green" light="true">done</status> <br>
{{DISPLAYTITLE:Privacy center}}
{{DISPLAYTITLE:Privacy center}}
 
The '''Privacy center''' provides privacy-related settings and actions for a user account, including cookie consent, data export, account anonymization, and account deletion.
'''BlueSpicePrivacy''' is an extension that enables users to control the way their data is collected and used by the wiki. Users interact with this extension through the [[Manual:Extension/BlueSpicePrivacy#Privacy Center|Privacy Center]] page, which is accessible by clicking ''Privacy center'' in the user menu.
 
==Accepting the terms of use==
When a user wants to log into the wiki for the first time, the terms and conditions and the privacy policy must be accepted during the login process. 
[[File:privacy confirmation links.png|alt="Privacy policy" and "Terms of service" checkboxes on the login page|center|thumb|250x250px|Privacy consent]]
 
==Cookie consent==
==Cookie consent==
 
When accessing the wiki for the first time, a cookie consent prompt is displayed. The prompt can also appear again after the browser cookies have been deleted.
Users  are presented with a prompt to accept the cookies that the wiki collects. This prompt appears when a user visits the wiki for the first time or after deleting the browser cookies.
[[File:privacy-cookie-consent.png|alt=Cookie consent prompt with options for managing cookie categories|center|thumb|324x324px|Cookie consent]]
[[File:PrivacyCookieConsent1a.png|alt=|center|thumb|324x324px|Cookie consent]]
The prompt allows all cookies to be accepted or individual cookie categories to be managed. To manage individual categories, open '''Cookie consent settings''' and use the toggle switches. <br>
 
The available cookie categories are:
Here, users have the option to accept all cookies or to manage each group of cookies separately. This is done by opening''Cookie consent settings'' and then using the toggle-switches in the prompt. There are different types of cookies, based on the function they perform:
* '''Necessary cookies:''' Cookies required to use the wiki, such as cookies for session information and user identification.
 
* '''Convenience cookies:''' Cookies that improve the wiki experience, such as cookies that save the state of interface components and user preferences.
*'''Necessary cookies:''' Cookies that are needed for the user to be able to use the wiki (cookies for keeping session information, user ID data, and so on).
* '''Matomo:''' Cookies used for site analytics. This category is visible only if the necessary Matomo functionality is installed and activated. <br>
*'''Convenience cookies:''' Cookies that provide a more comfortable wiki experience (saving the state of components of the interface, some user preferences, and more)
At least the necessary cookies must be accepted before the wiki can be used for the first time. <br>
*'''Matomo''' (visible only if the [[Reference:BlueSpicePrivacy|necessary plugin]] is installed and activated): Cookies that are used for site analytics.
Cookie consent can be changed at any time. Select '''Change cookie consent''' in the wiki footer or open the page <code>Special:PrivacyCenter</code>.
 
==Privacy center==
By default, accepting at least the necessary cookies is mandatory before using the wiki for the first time.
The '''Privacy center''' is the central location for managing privacy-related settings and personal data. <br>
 
To open the Privacy center, select '''Privacy center''' from the user menu. The page can also be opened directly at <code>Special:PrivacyCenter</code>.
Cookie settings can be changed afterwards at any point by clicking on "Change cookie consent" in the wiki footer links or on the page <code>Special:PrivacyCenter</code>.
[[File:privacy-center.png|alt=Privacy center with privacy-related account settings and actions|center|thumb|Privacy center]]
 
The available functions are organized into modules.
==Privacy Center==
===Account anonymization===
 
Anonymization replaces the username associated with an account and removes or renames previous user information. The new username is displayed wherever the username is used, including comments, page histories, and logs. <br>
The privacy center is the hub for a user's privacy settings. It is located in the profile menu (by clicking on user image in the top right corner) or by navigating directly to the page<code>Special:PrivacyCenter</code>.
To anonymize an account:
 
# Enter a new username. A randomly generated anonymized username is offered by default.
[[File:Extension BlueSpicePrivacy 1743085291590.png|center|thumb|Privacy center]]
# Select '''Anonymize my account'''.
 
# Confirm the anonymization. <br>
​This special page consists of a number of "modules". Each module performs a privacy-related function.
The anonymization process starts after confirmation. A notification is displayed when the process is complete.
===Anonymization===
{{Textbox|boxtype=important|header=Important|text=Changes made in the Privacy center, including anonymization, can take up to 24 hours to become effective until the cache expires.|icon=yes}}
In this section, users can anonymize their account on the wiki. This means that users can change their username on the wiki. The new username appears wherever the username is used, including comments, page histories and logs. All traces of previous user information including profile information and profile data is removed or renamed.
===Account deletion===
 
Deleting an account removes references to the account from the wiki. Contributions are attributed to '''Deleted user''' instead of the original username. <br>
To anonymize their account, users pick the new username (a random anonymized username is offered by default) and click "Anonymize my account". After confirmation, the process of anonymization starts, and the user receives a notification upon completion.{{Messagebox|boxtype=important|Note text=Changes made in the Privacy center, for example anonymization, can take up to 24 hours to be effective (until the cache expires).}}
To delete an account, select '''Delete your account''' and confirm the deletion. <br>
===Delete your account===
Depending on the wiki configuration, account deletion may require administrator approval. In this case, the button is labeled '''Request account deletion''' instead.
You can delete all traces of your account from the wiki by clicking the "Delete your account" button. After confirmation, the user account is deleted. In case there is an error in the process, users will be notified of the failed deletion process.
===Stored data===
 
The Privacy center provides an overview of data stored about the user. <br>
By deleting their account, users will remove all references to their user account anywhere on the wiki. All of the user's  contributions are then attributed to "Deleted user", which will appear instead of the original username. The wiki is usually set to require an administrator to delete a user account upon request. The delete-button will show "Request account deletion" accordingly.
Select '''Show all data''' to open a dialog containing the available data.
 
[[File:privacy-view-stored-data.png|alt=Dialog showing data stored about the user|center|thumb|462x462px|Viewing stored data]]
=== Transparency ===
===Data export===
To view the data the wiki has stored about you in its logs and settings,  you can click on the button ''Show all data''. This opens a dialog containing all of the user's data. [[File:transparency.png|alt=|center|thumb|462x462px|Viewing data wiki collected on the user]]
The data displayed in the Privacy center can be exported as an HTML or CSV file. <br>
 
The available data is organized into the following categories:
=== Export your data ===
{| class="wikitable"
Users can print out  this same information in html or csv formats. The following information is collected:
! Data type
 
! Examples
* '''Personal data:''' Profile image, username, real name, registered on, blocekd, email address, number of edits, experience level, groups, former groups, permissons
|-
* '''Mentions in content:''' signatures, blog entries, comments, links to the user page
| '''Personal data'''
* '''Working data:''' search terms, page assignments, pages read, read confirmations, reminders, page approvals and other data that was logged by extensions
| Email address, name, profile information, and other personal data
* '''Action data:''' administrative actions, changes of settings, file uploads, page actions (move, delete,....)
|-
 
| '''Working data'''
To export the data, the user selects the groups to export and the export format (HTML or CSV). After clicking ''Export data'', the file is saved to the user's local download location.
| Reminders, assignments, and other data related to work in the wiki
 
|-
| '''Log data'''
| Contribution history, administrative actions, and other logged activities
|-
| '''Mentions in content'''
| Articles, timeline entities, comments, and other content that refers to the user
|}
To export personal data:
# Select the data types to include in the export.
# Select the export format: '''HTML''' or '''CSV'''.
# Select '''Export data'''. <br>
The exported file is saved to the local download location.
===Privacy policy consent===
===Privacy policy consent===
In this section, users can change their consent to the wiki's privacy policy. Further options may appear based on a specific wiki configuration. Users can also change their cookies consent (as described above).
The Privacy center lets users view and change their privacy policy and terms of service agreement settings. <br>
 
The section contains the following options:
==Requesting actions==
* '''I accept the privacy policy of this site:''' Confirms that the privacy policy has been read and acknowledged.
The wiki is configured so that users are not allowed to directly execute certain privacy-related actions. They need to request that operation first.[[File:PrivacyNoRequest1.png|alt=|center|thumb|484x484px|active requests]]Users are presented with a request form in the affected sections. In this form, users can click ''Request anonymization'' and ''Request account deletion''. For account deletion, users can enter an optional comment explaining the reason for the request.
* '''I accept the terms of service of this site:''' Confirms that the terms of service have been read and acknowledged. <br>
 
Additional options may be available depending on the wiki configuration.
All submitted requests are sent to wiki admins for review. Admins can then approve or reject the corresponding action via the [[Manual:Extension/BlueSpicePrivacy/Administration|Privacy Administration]].
==Terms of service and privacy policy==
 
When logging in to the wiki for the first time, the terms of service and privacy policy must be accepted during the login process.
After submitting the request, a user sees a R''equest pending'' notice in the Privacy center. If the request is denied, the user is notified with a comment from the wiki administrator. If the user's request is approved, the user also receives a notification.
[[File:privacy-login-consent.png|alt=Privacy policy and Terms of service checkboxes on the login page|center|thumb|250x250px|Privacy consent]]
 
The consent settings can be viewed and changed later in the Privacy center.
{{translation}}
==Privacy-related requests==
[[Category:Personalization]]
Depending on the wiki configuration, certain privacy-related actions cannot be performed directly. Instead, an action must be requested from a wiki administrator.
[[File:privacy-pending-requests.png|alt=Privacy center showing pending privacy-related requests|center|thumb|484x484px|Privacy-related requests]]
The affected sections contain a request form. Depending on the available actions, the form provides options such as:
* '''Request anonymization'''
* '''Request account deletion''' <br>
For account deletion, an optional comment can be added to explain the reason for the request. <br>
After a request is submitted, it is sent to wiki administrators for review. Administrators can approve or reject the request in the [[Extension/BlueSpicePrivacy/Administration|Privacy Administration]]. <br>
While a request is being processed, the Privacy center displays a '''Request pending''' notice. <br>
If a request is rejected, a notification is sent with a comment from the wiki administrator. If a request is approved, a notification is also sent.

Latest revision as of 11:18, 2 September 2026

done
The Privacy center provides privacy-related settings and actions for a user account, including cookie consent, data export, account anonymization, and account deletion.

When accessing the wiki for the first time, a cookie consent prompt is displayed. The prompt can also appear again after the browser cookies have been deleted.

Cookie consent prompt with options for managing cookie categories
Cookie consent

The prompt allows all cookies to be accepted or individual cookie categories to be managed. To manage individual categories, open Cookie consent settings and use the toggle switches.
The available cookie categories are:

  • Necessary cookies: Cookies required to use the wiki, such as cookies for session information and user identification.
  • Convenience cookies: Cookies that improve the wiki experience, such as cookies that save the state of interface components and user preferences.
  • Matomo: Cookies used for site analytics. This category is visible only if the necessary Matomo functionality is installed and activated.

At least the necessary cookies must be accepted before the wiki can be used for the first time.
Cookie consent can be changed at any time. Select Change cookie consent in the wiki footer or open the page Special:PrivacyCenter.

Privacy center

The Privacy center is the central location for managing privacy-related settings and personal data.
To open the Privacy center, select Privacy center from the user menu. The page can also be opened directly at Special:PrivacyCenter.

Privacy center with privacy-related account settings and actions
Privacy center

The available functions are organized into modules.

Account anonymization

Anonymization replaces the username associated with an account and removes or renames previous user information. The new username is displayed wherever the username is used, including comments, page histories, and logs.
To anonymize an account:

  1. Enter a new username. A randomly generated anonymized username is offered by default.
  2. Select Anonymize my account.
  3. Confirm the anonymization.

The anonymization process starts after confirmation. A notification is displayed when the process is complete.

ImportantChanges made in the Privacy center, including anonymization, can take up to 24 hours to become effective until the cache expires.

Account deletion

Deleting an account removes references to the account from the wiki. Contributions are attributed to Deleted user instead of the original username.
To delete an account, select Delete your account and confirm the deletion.
Depending on the wiki configuration, account deletion may require administrator approval. In this case, the button is labeled Request account deletion instead.

Stored data

The Privacy center provides an overview of data stored about the user.
Select Show all data to open a dialog containing the available data.

Dialog showing data stored about the user
Viewing stored data

Data export

The data displayed in the Privacy center can be exported as an HTML or CSV file.
The available data is organized into the following categories:

Data type Examples
Personal data Email address, name, profile information, and other personal data
Working data Reminders, assignments, and other data related to work in the wiki
Log data Contribution history, administrative actions, and other logged activities
Mentions in content Articles, timeline entities, comments, and other content that refers to the user

To export personal data:

  1. Select the data types to include in the export.
  2. Select the export format: HTML or CSV.
  3. Select Export data.

The exported file is saved to the local download location.

The Privacy center lets users view and change their privacy policy and terms of service agreement settings.
The section contains the following options:

  • I accept the privacy policy of this site: Confirms that the privacy policy has been read and acknowledged.
  • I accept the terms of service of this site: Confirms that the terms of service have been read and acknowledged.

Additional options may be available depending on the wiki configuration.

Terms of service and privacy policy

When logging in to the wiki for the first time, the terms of service and privacy policy must be accepted during the login process.

Privacy policy and Terms of service checkboxes on the login page
Privacy consent

The consent settings can be viewed and changed later in the Privacy center.

Depending on the wiki configuration, certain privacy-related actions cannot be performed directly. Instead, an action must be requested from a wiki administrator.

Privacy center showing pending privacy-related requests
Privacy-related requests

The affected sections contain a request form. Depending on the available actions, the form provides options such as:

  • Request anonymization
  • Request account deletion

For account deletion, an optional comment can be added to explain the reason for the request.
After a request is submitted, it is sent to wiki administrators for review. Administrators can approve or reject the request in the Privacy Administration.
While a request is being processed, the Privacy center displays a Request pending notice.
If a request is rejected, a notification is sent with a comment from the wiki administrator. If a request is approved, a notification is also sent.


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