Purpose
A structured onboarding helps new employees to become productive quickly and to identify with the organization. The aim of this work instruction is to ensure that every new employee has a complete and consistent start.
Prerequisites
| Type | Requirement |
|---|---|
| Information | Signed employment contract and confirmed start date |
| Access | Access to the HR system |
| Tools | Onboarding checklist, HR system, ticket system |
Safety and Warnings
- Store personal data only in the HR system and restrict access to authorized persons
Work instruction
| Responsible | Step | Procedure | Needed tools |
|---|---|---|---|
| Head of HR | Prepare personnel file | Create the personnel file in the HR system and collect required documents | HR system |
| Head of HR | Inform stakeholders | Inform the line manager and IT about the start date, role, and onboarding checklist | Email, Ticket system |
| IT Manager | Prepare workplace and access | Prepare equipment and user account according to the work instruction "Creating a user account" | Ticket system |
| Line manager | Welcome new employee | Welcome the employee on the first day, introduce the team, show the workplace, and explain the first-week plan | Onboarding checklist |
| Head of HR | Introduce policies and organization | Explain the organization, policies, and the management system; hand over policies for acknowledgment | Onboarding checklist, Intranet |
| Line manager | Plan training and goals | Agree on an induction and training plan and initial goals for the probation period | Training plan |
| Line manager | Review after 30 days | Hold a feedback meeting, document the results, and send them to HR | Onboarding checklist |
Expected Result
The new employee has all required equipment and access, has been introduced to team and organization, has acknowledged the policies, and has a training plan and goals. The onboarding checklist is complete and filed in the personnel file.
