T&A Systems Workshop 27.01.26: Differences BlueSpice version 3 to 5

Changes for users

Since BlueSpice 3, there have been many improvements for users regarding page editing. The enhancements to the visual editor are particularly noteworthy.

Special content is now inserted using "Content Droplets." Copying existing content (e.g., via the clipboard) is also now reliably possible.

Topics
Create pages: New Button; Page Template vs. blank page, Input Box, Form
Visual editing: Structuring Pages / Formatting Text ; Text Editing: Copy/paste; Drag-and-drop; Wiki syntax support (headings, code blocks); Linking pages within the context of namespaces
Special content: Content Droplets: Text boxes, charts, icons, buttons; Ticket tracker; Tasks within page content
Word import: Import of a Word Document (Performing a sample import)
Books: Bookshelf Changes; Pages can now exist in multiple books
Export: PDF Function
Walkthrough: Layout / Navigation and Menus (from user view)
Improved search view: Quick Search and Search Center
Track changes: Improved "Recent Changes"; New view of special pages "Pages", "Files" (filtered by permissions)

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Admin features

For administrators, little has changed between versions 3 and 5 in terms of user interface functionality (besides a new skin).

While the formatting of many special pages has been improved with regard to usability and accessibility, the range of functions remains very similar.

The following topics were discussed in the workshop:

Topics
Interface (FlexiSkin) and navigation menus (Menu Editor for menu editing); Additional Menu now as a mega menu (flat structure only)
Ad-hoc translation: Translation mechanism demonstrated
Support quality management: Use Release and Workflows; document control example
Make content discoverable: Provide portal pages with SMW queries; demonstrated with an example
PDF Templates: Templates must be "moved" from the server; are adjusted directly in the wiki in BlueSpice 5 (PDFCreator)
Permissions Management: Layout Change (with integrated group management and standard view / advanced view)
Migration Guidelines: Orphaned Content - How to Handle It? "Orphaned pages" - no indication of a page's relevance Use SMW queries to find potentially obsolete pages, e.g. Generate a list of all pages that haven't been edited for x years (output as a table with columns for Page, Last Editor, Creation Date, Last Modified Date, etc.)

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