If you have want to generate a list of pages that have properties in common, you can create a data report. The easiest way is to insert a Content droplet.
To insert the Content droplet Metadata report on a page:
- Open the menu Content droplets.
- Filter for the Content droplet Metadata report.
- Click Insert. An inspector menu opens.
Data: Defining the report criteria
To define the report, provide your selection and outputcriteria in the Metadata report dialog. This dialog consists of the following tabs:
- Data: Here you can add the properties that should be shown in your report. In addition, you can add a custom label that is shown instead of the property name itself.
- Options:
- Preview:
Data to show
Enter the Property name and the Display label you want to show in the report output. You can provide properties from schemas, page properties or properties from the approval feature.
Properties from schemas
| Property | Description |
|---|---|
| Document control.Owner | Shows the property Owner of subjects that are based on the schema Document control. |
Page properties
Page properties exist for all content pages, independent of any schemas.
| Property | Description |
|---|---|
| categories | Page categories |
| creationTime | Page creation time |
| lastUpdated | Latest page edit time |
| lastEditor | Last editor |
| name | Page name |
| namespaceId | Namespace ID of the page |
Approval-related properties
These properties are provided by the approval mechanism of the wiki. They only exist on a page if "Approvals" is activated for the page's namespace.
| Property | Description |
|---|---|
| qm/state | Shows the approval status of a page - approval has to be activated in a namespace for a page to have a value (e.g., First draft, Draft) |
| qm/state_raw | Database value of the approval state (e.g., first-unstalbe, unstable) - usually not exposed in Metadata reports |
| qm/approved_by | Name of the page approver |
| qm/approved_at | Page approval date |
| qm/has_draft | Boolean value (set to 1 if the page has a draft) |
Defining the filters
Specify one or more filters to define which pages appear in the report. Multiple filters are combined with AND (a page must match all of them).
| Filter example | Description |
|---|---|
| Document control.Document type = Process desciption | Include pages that have Document control subjects and where the Document type equals Process description. |
Adding subject, namespace and category filters
You can conveniently select multiple filters for subjects, namespaces, and categories. After setting the filters here, they will be added to your filter criteria afterwards. Therefore, after saving the metadata report and reopening it for editing, these fields will appear empty again.
- Only pages that have subjects of the following type(s): Select one or more schemas that have existing subjects on the pages that should be included in the report.
- Only pages in following namespace(s): Select one or more namespaces.
- Only pages in following category(ies): Select one or more categories.
Options: Output criteria
In the options tab, you can select what the output should look like.
Sort
Define the sort order based on a property from your selection data. If empty, the results are sorted alphabetically by page name.
Format
| Type | Description |
|---|---|
| List | Comma-separated list of pages by default. The separator can be defined differently. |
| Grid | Filterable and sortable data grid. |
| Count | Number representing the total number of matching pages. |
| Template | Custom output that requires a template. The template defines the output format for each result. |
| Chart | Result is formatted as a visual chart (see extension SimpleCharts). |
| KPI | Result is formatted as a KPI value (see extension KPIVisuals) |
Limit
If you limit the output, also review your sorting criteria to make sure you "catch" the wanted pages.
Main Label
Page display format
Show page link
If you select Template as the output format, it is often necessary to deselect the option show page link so that you can custom-format the link in your template.
Preview
The preview tab allows you to quickly check if your query returns the expected results. If not, switch back to the Data tab to adjust your report criteria. Please note that not all output formats might have a preview. In that case, the tab is not active.
