Information in the BlueSpice Galaxy is organized in a structured way to make knowledge easier to find and maintain. A Galaxy contains multiple wikis, each wiki includes different namespaces, and namespaces provide a framework for organizing pages and their content.
The Galaxy and its wikis
Each wiki in the Galaxy serves a specific purpose and provides its own knowledge space with its own content and structure.
When you log in, you start in the Main wiki. It is the central entry point to the Galaxy and typically contains information that is relevant across the organization. The Galaxy also includes the Shared resources wiki, which provides content that is shared across different areas of the organization, as well as Subwikis for specific purposes such as project documentation, team collaboration, process management, quality management, or an internal helpdesk.
Depending on your permissions, you may have access to different wikis, areas, and functions within the Galaxy.
Wikis as knowledge spaces
While each wiki in the Galaxy represents a dedicated knowledge space for a specific purpose, all wikis are designed for information that develops over time. Instead of treating knowledge as a collection of separate documents, a wiki connects information through pages that can be updated, expanded, and linked together as users contribute and knowledge evolves. This makes it possible to build a network of related knowledge that grows with the organization.
Whether a wiki is used as a knowledge base, a project space, a process documentation area, or a quality management environment, it provides a consistent way to organize, connect, and maintain information.
Organizing information within a wiki
Each wiki contains different areas for organizing information. These areas are called namespaces. Namespaces help separate different types of content and provide a consistent structure for working with information. In the BlueSpice Galaxy, namespaces are predefined to provide a reliable structure across wikis. Most users primarily work with pages in the Main namespace, where general wiki content is stored. Other namespaces can be used for specific purposes, such as Controlled Document for information that requires approval processes or Minutes for meeting documentation. The available namespaces and the processes connected to them depend on the setup of each wiki. Their purpose is to make information easier to organize, find, and maintain.
Pages as building blocks of knowledge
Pages are the basic building blocks of a wiki. They contain the information that users create, read, edit, and maintain. Pages are not isolated documents. They can be connected through links, allowing related information to form a network of knowledge. This makes it easier to discover additional context and navigate between related topics. Over time, pages can grow and change as people contribute new information, correct outdated content, and improve existing knowledge.
Knowledge grows through collaboration and maintenance
A wiki becomes valuable when the information it contains remains reliable and useful. Collaboration, version history, and quality processes help ensure that knowledge can be improved and maintained over time. Depending on your role and permissions, you may contribute to knowledge in different ways: by creating new pages, editing existing content, reviewing changes, or maintaining information in specific areas. By combining collaboration with structured organization, the BlueSpice Galaxy helps organizations build a reliable knowledge environment that grows with their needs.
