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{{DISPLAYTITLE:Privacy center}} | |||
The '''Privacy center''' provides privacy-related settings and actions for a user account, including cookie consent, data export, account anonymization, and account deletion. | |||
==Cookie consent== | |||
When accessing the wiki for the first time, a cookie consent prompt is displayed. The prompt can also appear again after the browser cookies have been deleted. | |||
[[File:privacy-cookie-consent.png|alt=Cookie consent prompt with options for managing cookie categories|center|thumb|324x324px|Cookie consent]] | |||
The prompt allows all cookies to be accepted or individual cookie categories to be managed. To manage individual categories, open '''Cookie consent settings''' and use the toggle switches. <br> | |||
The available cookie categories are: | |||
* '''Necessary cookies:''' Cookies required to use the wiki, such as cookies for session information and user identification. | |||
* '''Convenience cookies:''' Cookies that improve the wiki experience, such as cookies that save the state of interface components and user preferences. | |||
* '''Matomo:''' Cookies used for site analytics. This category is visible only if the necessary Matomo functionality is installed and activated. <br> | |||
At least the necessary cookies must be accepted before the wiki can be used for the first time. <br> | |||
Cookie consent can be changed at any time. Select '''Change cookie consent''' in the wiki footer or open the page <code>Special:PrivacyCenter</code>. | |||
==Privacy center== | |||
The '''Privacy center''' is the central location for managing privacy-related settings and personal data. <br> | |||
To open the Privacy center, select '''Privacy center''' from the user menu. The page can also be opened directly at <code>Special:PrivacyCenter</code>. | |||
[[File:privacy-center.png|alt=Privacy center with privacy-related account settings and actions|center|thumb|Privacy center]] | |||
The available functions are organized into modules. | |||
===Account anonymization=== | |||
Anonymization replaces the username associated with an account and removes or renames previous user information. The new username is displayed wherever the username is used, including comments, page histories, and logs. <br> | |||
To anonymize an account: | |||
# Enter a new username. A randomly generated anonymized username is offered by default. | |||
# Select '''Anonymize my account'''. | |||
# Confirm the anonymization. <br> | |||
The anonymization process starts after confirmation. A notification is displayed when the process is complete. | |||
{{Textbox|boxtype=important|header=Important|text=Changes made in the Privacy center, including anonymization, can take up to 24 hours to become effective until the cache expires.|icon=yes}} | |||
===Account deletion=== | |||
Deleting an account removes references to the account from the wiki. Contributions are attributed to '''Deleted user''' instead of the original username. <br> | |||
To delete an account, select '''Delete your account''' and confirm the deletion. <br> | |||
Depending on the wiki configuration, account deletion may require administrator approval. In this case, the button is labeled '''Request account deletion''' instead. | |||
===Stored data=== | |||
The Privacy center provides an overview of data stored about the user. <br> | |||
Select '''Show all data''' to open a dialog containing the available data. | |||
[[File:privacy-view-stored-data.png|alt=Dialog showing data stored about the user|center|thumb|462x462px|Viewing stored data]] | |||
===Data export=== | |||
The data displayed in the Privacy center can be exported as an HTML or CSV file. <br> | |||
The available data is organized into the following categories: | |||
{| class="wikitable" | |||
! Data type | |||
! Examples | |||
|- | |||
| '''Personal data''' | |||
| Email address, name, profile information, and other personal data | |||
|- | |||
| '''Working data''' | |||
| Reminders, assignments, and other data related to work in the wiki | |||
|- | |||
| '''Log data''' | |||
| Contribution history, administrative actions, and other logged activities | |||
|- | |||
| '''Mentions in content''' | |||
| Articles, timeline entities, comments, and other content that refers to the user | |||
|} | |||
To export personal data: | |||
# Select the data types to include in the export. | |||
# Select the export format: '''HTML''' or '''CSV'''. | |||
# Select '''Export data'''. <br> | |||
The exported file is saved to the local download location. | |||
===Privacy policy consent=== | |||
The Privacy center lets users view and change their privacy policy and terms of service agreement settings. <br> | |||
The section contains the following options: | |||
* '''I accept the privacy policy of this site:''' Confirms that the privacy policy has been read and acknowledged. | |||
* '''I accept the terms of service of this site:''' Confirms that the terms of service have been read and acknowledged. <br> | |||
Additional options may be available depending on the wiki configuration. | |||
==Terms of service and privacy policy== | |||
When logging in to the wiki for the first time, the terms of service and privacy policy must be accepted during the login process. | |||
[[File:privacy-login-consent.png|alt=Privacy policy and Terms of service checkboxes on the login page|center|thumb|250x250px|Privacy consent]] | |||
The consent settings can be viewed and changed later in the Privacy center. | |||
==Privacy-related requests== | |||
Depending on the wiki configuration, certain privacy-related actions cannot be performed directly. Instead, an action must be requested from a wiki administrator. | |||
[[File:privacy-pending-requests.png|alt=Privacy center showing pending privacy-related requests|center|thumb|484x484px|Privacy-related requests]] | |||
The affected sections contain a request form. Depending on the available actions, the form provides options such as: | |||
* '''Request anonymization''' | |||
* '''Request account deletion''' <br> | |||
For account deletion, an optional comment can be added to explain the reason for the request. <br> | |||
After a request is submitted, it is sent to wiki administrators for review. Administrators can approve or reject the request in the [[Extension/BlueSpicePrivacy/Administration|Privacy Administration]]. <br> | |||
While a request is being processed, the Privacy center displays a '''Request pending''' notice. <br> | |||
If a request is rejected, a notification is sent with a comment from the wiki administrator. If a request is approved, a notification is also sent. | |||
{{DISPLAYTITLE:Privacy center}} | {{DISPLAYTITLE:Privacy center}} | ||
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{{translation}} | {{translation}} | ||
Latest revision as of 11:16, 2 September 2026
The Privacy center provides privacy-related settings and actions for a user account, including cookie consent, data export, account anonymization, and account deletion.
Cookie consent
When accessing the wiki for the first time, a cookie consent prompt is displayed. The prompt can also appear again after the browser cookies have been deleted.
The prompt allows all cookies to be accepted or individual cookie categories to be managed. To manage individual categories, open Cookie consent settings and use the toggle switches.
The available cookie categories are:
- Necessary cookies: Cookies required to use the wiki, such as cookies for session information and user identification.
- Convenience cookies: Cookies that improve the wiki experience, such as cookies that save the state of interface components and user preferences.
- Matomo: Cookies used for site analytics. This category is visible only if the necessary Matomo functionality is installed and activated.
At least the necessary cookies must be accepted before the wiki can be used for the first time.
Cookie consent can be changed at any time. Select Change cookie consent in the wiki footer or open the page Special:PrivacyCenter.
Privacy center
The Privacy center is the central location for managing privacy-related settings and personal data.
To open the Privacy center, select Privacy center from the user menu. The page can also be opened directly at Special:PrivacyCenter.
The available functions are organized into modules.
Account anonymization
Anonymization replaces the username associated with an account and removes or renames previous user information. The new username is displayed wherever the username is used, including comments, page histories, and logs.
To anonymize an account:
- Enter a new username. A randomly generated anonymized username is offered by default.
- Select Anonymize my account.
- Confirm the anonymization.
The anonymization process starts after confirmation. A notification is displayed when the process is complete.
Account deletion
Deleting an account removes references to the account from the wiki. Contributions are attributed to Deleted user instead of the original username.
To delete an account, select Delete your account and confirm the deletion.
Depending on the wiki configuration, account deletion may require administrator approval. In this case, the button is labeled Request account deletion instead.
Stored data
The Privacy center provides an overview of data stored about the user.
Select Show all data to open a dialog containing the available data.
Data export
The data displayed in the Privacy center can be exported as an HTML or CSV file.
The available data is organized into the following categories:
| Data type | Examples |
|---|---|
| Personal data | Email address, name, profile information, and other personal data |
| Working data | Reminders, assignments, and other data related to work in the wiki |
| Log data | Contribution history, administrative actions, and other logged activities |
| Mentions in content | Articles, timeline entities, comments, and other content that refers to the user |
To export personal data:
- Select the data types to include in the export.
- Select the export format: HTML or CSV.
- Select Export data.
The exported file is saved to the local download location.
Privacy policy consent
The Privacy center lets users view and change their privacy policy and terms of service agreement settings.
The section contains the following options:
- I accept the privacy policy of this site: Confirms that the privacy policy has been read and acknowledged.
- I accept the terms of service of this site: Confirms that the terms of service have been read and acknowledged.
Additional options may be available depending on the wiki configuration.
Terms of service and privacy policy
When logging in to the wiki for the first time, the terms of service and privacy policy must be accepted during the login process.
The consent settings can be viewed and changed later in the Privacy center.
Privacy-related requests
Depending on the wiki configuration, certain privacy-related actions cannot be performed directly. Instead, an action must be requested from a wiki administrator.
The affected sections contain a request form. Depending on the available actions, the form provides options such as:
- Request anonymization
- Request account deletion
For account deletion, an optional comment can be added to explain the reason for the request.
After a request is submitted, it is sent to wiki administrators for review. Administrators can approve or reject the request in the Privacy Administration.
While a request is being processed, the Privacy center displays a Request pending notice.
If a request is rejected, a notification is sent with a comment from the wiki administrator. If a request is approved, a notification is also sent.
BlueSpicePrivacy is an extension that enables users to control the way their data is collected and used by the wiki. Users interact with this extension through the Privacy Center page, which is accessible by clicking Privacy center in the user menu.
Accepting the terms of use
When a user wants to log into the wiki for the first time, the terms and conditions and the privacy policy must be accepted during the login process.
Cookie consent
Users are presented with a prompt to accept the cookies that the wiki collects. This prompt appears when a user visits the wiki for the first time or after deleting the browser cookies.
Here, users have the option to accept all cookies or to manage each group of cookies separately. This is done by openingCookie consent settings and then using the toggle-switches in the prompt. There are different types of cookies, based on the function they perform:
- Necessary cookies: Cookies that are needed for the user to be able to use the wiki (cookies for keeping session information, user ID data, and so on).
- Convenience cookies: Cookies that provide a more comfortable wiki experience (saving the state of components of the interface, some user preferences, and more)
- Matomo (visible only if the necessary plugin is installed and activated): Cookies that are used for site analytics.
By default, accepting at least the necessary cookies is mandatory before using the wiki for the first time.
Cookie settings can be changed afterwards at any point by clicking on "Change cookie consent" in the wiki footer links or on the page Special:PrivacyCenter.
Privacy Center
The privacy center is the hub for a user's privacy settings. It is located in the profile menu (by clicking on user image in the top right corner) or by navigating directly to the pageSpecial:PrivacyCenter.
This special page consists of a number of "modules". Each module performs a privacy-related function.
Anonymization
In this section, users can anonymize their account on the wiki. This means that users can change their username on the wiki. The new username appears wherever the username is used, including comments, page histories and logs. All traces of previous user information including profile information and profile data is removed or renamed.
To anonymize their account, users pick the new username (a random anonymized username is offered by default) and click "Anonymize my account". After confirmation, the process of anonymization starts, and the user receives a notification upon completion.
Delete your account
You can delete all traces of your account from the wiki by clicking the "Delete your account" button. After confirmation, the user account is deleted. In case there is an error in the process, users will be notified of the failed deletion process.
By deleting their account, users will remove all references to their user account anywhere on the wiki. All of the user's contributions are then attributed to "Deleted user", which will appear instead of the original username. The wiki is usually set to require an administrator to delete a user account upon request. The delete-button will show "Request account deletion" accordingly.
Transparency
To view the data the wiki has stored about you in its logs and settings, you can click on the button Show all data. This opens a dialog containing all of the user's data.
Export your data
Users can print out this same information in html or csv formats. The following information is collected:
- Personal data: Profile image, username, real name, registered on, blocekd, email address, number of edits, experience level, groups, former groups, permissons
- Mentions in content: signatures, blog entries, comments, links to the user page
- Working data: search terms, page assignments, pages read, read confirmations, reminders, page approvals and other data that was logged by extensions
- Action data: administrative actions, changes of settings, file uploads, page actions (move, delete,....)
To export the data, the user selects the groups to export and the export format (HTML or CSV). After clicking Export data, the file is saved to the user's local download location.
Privacy policy consent
In this section, users can change their consent to the wiki's privacy policy. Further options may appear based on a specific wiki configuration. Users can also change their cookies consent (as described above).
Requesting actions
The wiki is configured so that users are not allowed to directly execute certain privacy-related actions. They need to request that operation first.
Users are presented with a request form in the affected sections. In this form, users can click Request anonymization and Request account deletion. For account deletion, users can enter an optional comment explaining the reason for the request.
All submitted requests are sent to wiki admins for review. Admins can then approve or reject the corresponding action via the Privacy Administration.
After submitting the request, a user sees a Request pending notice in the Privacy center. If the request is denied, the user is notified with a comment from the wiki administrator. If the user's request is approved, the user also receives a notification.
