Onboarding

The onboarding process ensures that new employees are integrated into the organization in a structured, efficient, and consistent way. It supports employees from the moment they accept an offer through their first weeks on the job.

The process is designed to provide a clear transition into the company, combining administrative preparation, team integration, and early performance enablement.

Onboarding is a cross-functional process involving HR, hiring managers, IT support, and the employee’s team. Each stakeholder contributes specific activities to ensure a smooth start.

Process Objectives

• Ensure all administrative and technical requirements are completed before the employee starts
• Enable a structured first-week experience
• Support early role clarity and team integration
• Define expectations and milestones for the first 30 days
• Collect feedback to continuously improve the onboarding experience

Process Phases

The onboarding process is divided into three phases:

1. Pre-Onboarding Preparation: ​Preparation begins after the offer is accepted. HR and the hiring manager coordinate administrative tasks, system setup, and initial planning.
2. First Week Experience: The employee is introduced to the team, tools, workflows, and expectations. A dedicated onboarding buddy supports daily orientation.
3. First 30 Days Integration: ​The employee gradually transitions into independent work, supported by structured milestones, feedback loops, and performance alignment.

Key Stakeholders

• HR (HR Business Partner & HR Operations)
• Hiring Manager
• IT Support
• Onboarding Buddy
• Employee