Prepare documents

HR prepares all required employment documentation and ensures that the new employee is registered in internal HR and payroll systems. This includes initiating system access requests and coordinating with IT for equipment provisioning.

Checklist

• Draft and finalize employment contract
• Prepare onboarding and compliance documentation
• Ensure policy documents are up to date and attached
• Validate employee data for accuracy and completeness
• Coordinate document approval where required
• Store finalized documents in HR systems

Outcome

Once this step is completed:

• All required employment documents are prepared and approved
• The employee record is legally and administratively complete
• Documentation is ready for onboarding execution
• HR compliance requirements are fulfilled

Notes

This step focuses on documentation and compliance. It is primarily handled by HR and may involve coordination with HR Business Partners or other internal stakeholders depending on local requirements.