At some point, employees may move on from the organization for personal or professional reasons. When this happens, the focus is on ensuring a smooth, respectful, and well-supported transition for everyone involved.
Departures are treated as a normal part of the employee lifecycle, and the goal is to close working relationships in a clear and constructive way.
Resignation and notice period
When an employee decides to leave, they are expected to communicate their decision in line with their employment agreement and applicable local requirements.
This typically involves:
- informing their manager
- notifying HR or the relevant people team contact
- agreeing on the official last working day
The notice period allows time to complete outstanding work and prepare for a smooth transition.
Transition and handover
During the final working period, employees are encouraged to support a structured handover of their responsibilities.
This may include:
- documenting ongoing work and key processes
- transferring responsibilities to colleagues
- completing or closing active tasks where possible
- sharing relevant context to ensure continuity
The goal is to ensure that teams can continue working effectively after the transition.
Return of company resources
Before leaving, employees are expected to return any company property and ensure appropriate closure of access to systems and tools.
This may include:
- work devices and equipment
- access credentials or security tokens
- company-owned materials or documents
This step helps maintain security and ensures a clean separation from organizational systems.
Feedback and exit conversations
Employees may be invited to share feedback about their experience through an exit conversation or survey.
This is an opportunity to reflect on:
- the overall employee experience
- strengths of the organization
- areas for improvement
- suggestions for future development
Participation is typically optional and intended to support continuous improvement.
Staying connected
In some cases, departing employees may remain part of the broader professional network or alumni community.
Where applicable, there may be opportunities to:
- stay in touch with former colleagues
- re-engage in future collaborations
- reconnect with the organization in different contexts
This depends on individual preferences and organizational practices.
A final note on transitions
Leaving a role is a natural part of professional growth. The intention is to ensure that this transition is handled with respect, clarity, and appreciation for the contributions made during the time spent in the organization.
